Rental Contract

1. RESERVING EQUIPMENT
Equipment will be reserved upon receipt of a signed contract, and 30% deposit of estimated goods and services. This deposit is nonrefundable.

PAYMENT
Final 70% of adjusted amount will be due on or before the day of the event. At this time, adjustments, if any, will be made to reflect any change in the number of guests. These amounts do not include any required damage/cleaning deposits, or amounts due resulting from loss of goods or damage to them.

2. CANCELLATION POLICY
ALFRESCO recognizes that plans can and do change, sometimes on short notice. If there is a change in CLIENT'S plans, e.g. cancellation or postponement of the event, ALFRESCO will take reasonable steps to book a substitute event or events and/or make other alternative arrangements. In the event, however, ALFRESCO is unable to do so, in whole or in part, it reserves the right to retain up to any and all amounts paid or due as of the date of receiving notice of the change.

3. ACTS OF GOD
In the unlikely event that a member/members of ALFRESCO'S staff are unable doe to illness, disease, accident, or injury to prepare for and attend the event, ALFRESCO reserves the right to find substitute staff, companies, and/or subcontractors, to conduct the event. If ALFRESCO is unable to conduct the event set forth in this Agreement, ALFRESCO may terminate this Agreement and will refund all monies to the client and in lieu of any and all other damages of whatever kind and nature that might otherwise be available to CLIENT under applicable law.

In the event it is impossible to hold the event, due to circumstances beyond the control of the parties, and ALFRESCO is not reasonably able to book alternative events, ALFRESCO reserves the right to charge or retain cost of perishable or unreturnable items, staff, or any other expenses purchased or prepared for the event.

4. ADDITIONAL FEES
Service Charge: If ALFRESCO is providing wait staff under this AGREEMENT, an additional charge will be determined for your catering bill.
Cleaning: CLIENT shall clean and neatly stack chairs on tables (8 per table) prior to agreed upon date of pickup, unless a gratuity charge arrangement has been made. If the client does not wish to do this, CLIENT will pay an additional fee per chair.

5. FOOD SOURCES
ALFRESCO shall not be responsible for food contamination or any injury or illness resulting from food contamination where it is not the sole provider of food for the Event.

6. DAMAGE TO TENTS AND EQUIPMENT
There will be NO COOKING, GRILLING, ETC. UNDER THE TENT due to smoke and fire damage possibility. Tiki Torches and sources of fire must be at least 15' away from tent. NO FIREWORKS OR SPARKLERS in the vicinity of the tent.
NO COLORED STREAMERS or TAPE on tent or side curtains. SIDE CURTAINS MUST BE KEPT DRY AND CLEAN (not thrown on the ground) unless in use. If used, they must be kept hanging on tent to dry, or folded and STORED DRY AND CLEAN.
Any and all lighting, cooking, and heating sources or decorations (e.g. colored paper streamers are not allowed) used in the vicinity of ALFRESCO'S tents or equipment must be approved by ALFRESCO in advance. CLIENT agrees to reimburse ALFRESCO for any and all costs or damages resulting from lighting, cooking, or heating equipment or decorations except as authorized above. In the event of serious damage ALFRESCO reserves the right to repair or replace the damaged item or items in its discretion, at CLIENT'S sole expense.
As part of this Agreement and in addition to the fees charge elsewhere in this Agreement, an additional damage/cleaning deposit may be due upon this Agreement, payable on or before thirty days in advance of the Event. ALFRESCO will return all or a portion of this deposit to the CLIENT promptly after ALFRESCO has had reasonable opportunity to inspect the equipment provided and deducted any sum for repair or replacement in this agreement.

7. TABLEWARE
Rental Only: All Tableware is delivered in handling racks. All Tableware is delivered clean and ready to set. All tableware must be returned clear of food matter, rinsed (hosed off is fine), dry, and in handling racks in which they were delivered. Failure to do so will result in an additional $100.00 surcharge. CLIENT agrees to pay replacement cost for any missing or damaged items. CLIENT is responsible for counting items upon delivery, otherwise amounts delivered will be considered correct. If items are found missing or damaged at pickup, a detailed invoice of the charges will be provided to you after the event.
With Catering: All Tableware will be delivered, set up, handled, and cleaned depending upon the amount of service charge discussed and agreed upon at the signing of the contract.

8. LINENS
Rentals Only: CLIENT is responsible for table set up (putting tablecloths on tables, folding napkins) unless a service charge agreement has been made. Following the Event, and prior to agreed upon time of pick up, CLIENT will shake food/debris from tablecloths and napkins and place them in provided linen bags or clean cardboard boxes. Linens should not be placed in plastic bags or containers of any kind. CLIENT will be responsible for damages beyond normal wear e.g. cigarette burns, sparkler burns, linens used as cleaning cloths.
With Catering: Handling, and set up will depend upon the amount of service charge discussed and agreed upon at the signing of the contract.

9. SITE PREPARATION
Please be sure your site is ready, (i.e. lawns mowed, vehicles/obstacles out of the way) before the crew is scheduled to arrive. If the site is not ready or accessible when the crew arrives, or if equipment cannot be dropped directly on site (extra handling involved) the client may be charged an additional fee.
CLIENT agrees to inform Alfresco of the existence of any underground utilities (i.e. phone lines, gas lines, septic system, etc.), that may interfere with the ability to stake and/or anchor equipment. CLIENT assumes responsibility for all damage to underground equipment, or landscaping resulting from equipment installation. To insure safe site installations, DigSafe at 1-802-344-7233 is recommended.

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